Are You Embarrassing Your Potential Clients?

Jul
30
By Jay Fleischman
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Does Your Law Firm Website Embarrass Your Potential ClientsIf you got mail in the office with the words, “Finally – The Cure For That Nasty Genital Itch You’ve Had Since That Drunken Weekend In Vegas Last Month!” plastered on the front in enormous red letters … would that be mail you’d open and read?

Or would you shred it, toss it, do ANYTHING HUMANLY POSSIBLE to get rid of it before someone saw it?

Undoubtedly you’d choose the latter.  Yes, even if you did have such an affliction.  Because it’s nobody’s damn business.  Kind of a private thing.

Yet that’s what so many of us do when it comes to our websites.

All me to explain before you think I’m off my rocker or have been hacked by spambots.

I got a notification of a new lawyer signing up for the Legal Practice Pro Newsletter.  As I often do, I went to Google and typed in the domain name of the lawyer’s email address.  It’s always nice to know who’s chosen to sign up, and it interests me to learn more about the people who are reading my work.

The lawyer’s site is uneventful.  It’s boring, looks like a stock template and provides no worthwhile content.  Pretty standard stuff, so I’m not shocked.  I click into a new browser tab to check out something else and, a few seconds later, begin to hear what sounds to be an advertisement for a car dealer coming through my laptop speakers.

Odd, sayeth I.  I’m not streaming any music.  So I begin clicking onto each one of my 12 open tabs to see if perhaps there’s some multimedia ad playing in one of them.

You know where this is going, right?  Of course you do, smart reader that you are.

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4 Microsoft Word Hacks To Make Your Law Office Run More Smoothly

Jul
29
By Deborah Savadra
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Law Firm Microsoft Outlook HacksI’ll bet Microsoft Word and Outlook are tied for the “most critical Microsoft Office application” award at your firm.  So, following up on our earlier “Outlook Hacks” post, here are four Word tricks to smooth out your day.

Make templates (lots of templates).  If you have a document type you produce frequently, make a pre-formatted template for it.  It’ll make subsequent documents a breeze.

Start off by taking a recent example and stripping out all of the client-specific information.  Now, click File, Save As (in version 2007, click the Microsoft Office Button in the upper left-hand corner and choose Save As; in version 2010, go to the File tab and choose Save As), then choose Document Template (either in the drop-down at the bottom of the following dialog box or in the menu, depending on what version of Microsoft Word you’re using).

My advice? Start with simple templates (letters, basic pleading formats) and try more complex forms (like appellate briefs) after you gain experience.  A little time invested here can save lots of work later.

Use Styles to standardize paragraph formats. Don’t waste time formatting your headings and other paragraph formats one by one.  Use Styles to standardize them instead.

You can access this feature either using the Styles & Formatting Pane (in versions 2002 and 2003) or on right-hand side of the Home ribbon (in versions 2007 and 2010).  This feature is particularly powerful combined with templates.

Use AutoText for boilerplate language. Sure, you can repeatedly cut-and-paste that whole “objects to this discovery request on the grounds that yada-yada-yada” thing, but that’s almost as bad as retyping, isn’t it?

Instead, pop that boilerplate into AutoText (found under Insert, AutoText in 2002 and 2003 and on the default Quick Access Toolbar in versions 2007 and 2010). You can configure this so that, when you type the first few letters of this phrase, you can insert the remainder by simply pressing Enter when prompted.  Sweet!

Customize your toolbars. If there’s a feature you use a lot in Microsoft Word (or any Microsoft Office application), add it to a toolbar for easy one-click access.

In versions 2002 and 2003, you can click on the down arrow at the end of any toolbar, choose Add or Remove Buttons, Customize to get what you need (and ditch what you don’t).

In versions 2007 and 2010, you can add any commands you need to the Quick Access Toolbar to.  The easiest way to add one?  Find it on the appropriate tab, right-click it, and choose Add to Quick Access Toolbar on the shortcut menu that pops up.  Or you can add several at once by clicking on the down arrow at the end of the QAT (the “Customize Quick Access Toolbar” button) and selecting More Commands.

Image credit:  Daniel F. Pigatto (via Flickr).

Deborah Savadra specializes in helping law firms use Microsoft Office applications.  Her blog http://legalofficeguru.com features video tutorials on solving common Microsoft Office problems. You can follow her on Twitter at @legalofficeguru.

How To Get Bankruptcy Referrals from Family Lawyers

Jul
28
By Lee Rosen
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Bankruptcy ReferralsThey say fish where the fish are. At least, that’s what I think they say. Truthfully, I don’t fish, and I would never, ever, touch a live, wiggling fish. The closest I get to fish is when I eat them.

Your local family law bar is like a fish-filled pond for bankruptcy lawyers seeking clients. Drop in your line, and you’re going to walk away with a bucket full of clients.

Many things cause marital meltdown, but financial stress is a HUGE factor in lots of divorces. I’m sure you’ve seen it in your bankruptcy practice many times before.

The question is, how do you become the top-of-mind bankruptcy attorney for your local family law bar?

Let me give you a bit of insight into the life of the average family law practitioner. You should know some things about family law attorneys that will (1) help you create awareness of your practice with this crowd, (2) position you as the go-to expert for bankruptcy, and (3) generate a limitless sense of obligation on the part of your new family law referral sources.

First, family law attorneys are in crisis mode most of the time. With most family law clients, everything’s an emergency: one spouse is running off with a child while another spouse is running off with the money. It’s panic, panic, panic.

Second, family law attorneys live in an information deprivation zone. They need to know more than they can possibly remember. They’ve got to master the fundamentals of family law. On top of that, they must have a working knowledge of property law, tax law, estate planning, juvenile law, criminal law, and half a dozen other practice areas. They’ve also got to be moderately proficient at psychology, child rearing, and accounting.

Finally, family law attorneys are, for the most part, in a constant state of anxiety about collecting their fees. Money is tight for families experiencing divorce, and paying the divorce lawyer is important right up until the crisis subsides. Then, suddenly, paying attorney fees becomes the least important thing to a client. Receivables are out of control in most family law practices.

I’m sure you understand each of these concerns from your experience in bankruptcy law. Your issues are different, but they are similar enough that you can certainly relate.

So how do you take your newfound knowledge of family law attorneys and use it to generate referrals? Here’s how.

(1) Call us and invite us to lunch. Don’t expect us to go. We eat at our desks lots of days. Even though we may decline, it’s nice that you offered.

(2) When you invite us to lunch, let us know that you’d be happy to answer questions about bankruptcy—free—when the questions arise. Give us your direct number, your cell number, your e-mail address, and your instant messenger address. Follow up with an e-mail or a letter.

(3) Send us a weekly tip—via e-mail—about bankruptcy law. Make it simple and keep it to one paragraph. Send it every Wednesday at 1:30 in the afternoon (that’s the quietest moment in our week). Keep sending it regardless of whether we refer any clients to you immediately. Make sure some of the tips relate to protecting our fee in bankruptcy.

(4) When we call you—and we will—respond to our questions very, very quickly. Get right back to us with the answer. Give us the quick yes or no. Don’t impress us with your knowledge of the intricacies of bankruptcy law: just get to the point. If you want to e-mail us the details later, feel free.

(5) Offer us lunch again about six months after the first call and after we’ve been hitting you with more questions. If we decline again, send over a nice sandwich tray for the entire office with your cards. Have it arrive at 11:30. Don’t worry: someone will eat it.

That’s it. Do those five things, and you’ll get referrals from us. We’ll know who you are, you’ll have earned our trust, and we’ll like you and want to do something nice for you.

A little bit of insight into our lives mixed with a little effort on your part will get you the results you’re looking for. You’ll be eating fish, and you won’t have to catch them yourself, for a long, long time.

Photo credit: .SantiMB. (Flickr)

Lee Rosen has practiced family law for more than twenty years. With three offices, Rosen Law Firm serves Raleigh, Durham and Charlotte North Carolina. Rosen is the Law Practice Management Editor of the ABA Family Advocate and recipient of the ABA 2010 James Keane Award for excellence in e-Lawyering. Rosen writes on marketing, management and technology at Divorce Discourse.

Chaim Witz And 4 Rules For Running A Successful Law Firm

Jul
26
By Jay Fleischman
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A few weeks ago I sent this to my newsletter subscribers. A bunch of people asked me to turn it into a blog post so they could show their friends and colleagues rather than having to pass it along by email. Fair enough, so here it is. At the end of the story I talk about the Legal Practice Pro Community, but I think the story itself bears publication.

Chaim Witz and Running A Successful Law FirmI’ve been secretly studying the teachings of Chaim Witz. Born in 1949, Chaim’s one of the smartest guys I’ve ever run across.

He took a throwaway idea, resurrected it and now brings in millions of dollars by taking every rule of his business and turning it upside down.

Rules like, “follow what everyone else is doing.”

Chaim’s brilliant, unabashed, and always thinking ahead. I think he’s awesome.

He has no idea I exist, and I’ve never paid him a dime for his business expertise. I’ve spent about $40 on his wares in the past, but not anything related to learning about business.

Still, he’s taught me a ton about running a successful practice.

If you’re anything like me, you’re dying to know more about this guy with the funny name.

Go ahead and Google him. Don’t worry, I’ll wait.

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Your Bankruptcy Practice, And Defining Success

Jul
23
By Jay Fleischman
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Your bankruptcy practice may be successful and you may not know it.  Or it may be a failure and that may elude you.  How can you tell?

Success In Your Bankruptcy PracticeTo some people, success is filing the most bankruptcy cases.  To others, it’s having the largest staff or nicest offices.  But in order to attain success, you need to define what success means to you.

I used to think that success was having a good staff with a specific number of new clients coming through the door each month with money in their hands.  And for a long time, that worked for me.  Until I realized that this wasn’t the definition of success – it was a road to lead me to some pre-conceived notion of what success would feel like.

To be in demand is an ego boost, to be sure.  But at a certain point that demand becomes overwhelming.  Too many clients to see in a day, too much work to do, and too many staff members required in order to get that work done.

In the words of the esteemed business consultant, Notorious B.I.G.:

I don’t know what, they want from me
It’s like the more money we come across
The more problems we see

Sure, you’ve got more clients.  More money.  More staff members buzzing around the hive.  But you’re saying goodnight to your kids from the cell phone as you drive home, exhausted and beaten down.  You can’t remember the last time you didn’t have to work on the weekend.

Success Has A Price, But It Is Pre-Set

You need to realize this one going in.  There’s a cost associated with more clients – in fact, a number of them.  More demands on your time.  More overhead.  Less time for your family and friends.  Less of an ability to concentrate on a particular legal issue before you need to move onto the next client file.

I’m not saying it’s a bad price, but it’s one you need to know before you set yourself onto a particular path.  We each get 24 hours in a day,  7 days in a week.  Into that narrow space we must fit everything, work and personal lives inclusive.  The space does not contract, nor does it expand.  When the time runs out, it’s gone.

For some, the larger practice is the way to go.  It provides a sense of comfort and accomplishment, of safety in numbers.  Take in 3 fewer clients this month and it’s not a big deal.

But for others, the choice is a smaller practice with fewer clients.  This enables the lawyer to focus on a single client’s issues more closely, to investigate every angle, and to work with less overhead.  The loss of a single client may be more disruptive, but chances are that the work thrown off by the others will compensate adequately.

Haggle First – Or Feel Like A Rube Later

You know the price of success at each level, and you know that in order to scale you’ve got to incur a cost.  It’s best to sit down and haggle with yourself to figure out what you’re willing to pay in exchange to attain your goals.  And once you do, it’s purely an arms-length transactions with yourself.

That’s easier said than done, though.  You may not realize the true costs until you’re hip deep in the process of attaining your defined goals.  In that case, remember not to go into debt to yourself.  You’ve agreed to pay up to a certain price, and you’ve got nothing left to play with past that point.  It’s time to scale back until you balance the books.

So tell me – what’s your definition of success?  And what price do you pay in pursuit of that goal?

Photo credit: Jeff Hester (flickr).