Marketing With The 80/20 Rule

It’s called the 80/20 rule, or the Pareto Principle. Named after the Italian economist Vilfredo Pareto, this concept maintains that for many phenomena, 80% of the consequences stem from 20% of the causes. In business, this principle has been adapted to many efficiency efforts such as Six Sigma.

The message is simple enough – focus on activities that produce the best outcomes for you. This applies to both your business/working life and your “other” life. 20% of your efforts yield 80% of your results. 20% of your clients bring 80% of the profits, and 20% of your marketing efforts result in 80% of your business.

Don’t take it too literally.  For example, I’ve found that about 32% of my marketing accounts for about 68% of my business.  The bottom line is this – there is an inherent imbalance between cause and effect.

An article in Law Practice Today speaks to using 80/20 in your marketing efforts.  It’s an interesting read, but it doesn’t get to the real shining point in 80/20 thinking.  The key is not only to use 80/20, but to cut out the 80% that is bringing you only 20% of your profitability.  To do otherwise is to squander the majority of your resources.

Take, for example, direct mail.  “They” say that 1% response rate is very good.  I, on the other hand, say that means 99% of your prospects toss your mail piece into the trash.  So you’ve got two options, both of which are pretty good:

  1. stop doing direct mail, knowing you can save most of your money and give up only a small number of viable leads; or
  2. look at ways to make your direct mail more effective.

Easier said than done, right?  Wrong.  All you need to do is make sure you’re handling your direct marketing campaign properly.  Review your results with an eye towards a common bond among the people who take you up on your offer.  Do they all live in a certain area?  Do they all belong to the same racial or ethnic group?  Are their households similarly structured?  By answering these questions you can use direct marketing in a more effective manner, thereby boosting your response rate with very little effort.

Of course, you should also concentrate on why you aren’t getting the other 99% of the population when you send out a mail piece.  Look to your list, your mail piece design, the copy, and the offer.  By split-testing over a period of time, you should be able to create a piece that will appeal to at least 20% of those non-buyers; refining the next 80% will lead to higher response rates still.

Fast?  No.  Easy?  Not really.  Inexpensive?  Well, it’s certainly cheaper than wasting all those stamps and envelopes.

Solo Practice on a Mac

I don’t use Macs; they’re pretty, slick and seem to do a great job.  They have terrific graphics.  They don’t get bogged down with viruses.  People who have Macs are generally a fun bunch.  Everything points to using Macs in the law office.

But I don’t use Macs.  Why?  Well, aside from a childhood training class on an Apple II I’ve never used a Mac.  It’s no excuse, but I’m just a creature of habit in some ways.

Grant Griffiths over at Home Office Lawyer points us to Solo on a Mac, a post from Law Technology News by Ed Siebel.  Ed has been practicing from his home now for the last five years, and uses a Mac in his practice.  It’s a good read, so take a look for some insights into the mind of the Mac lawyer.

»crosslinked«

Managing Chaos

It’s Monday again, and you wake up realizing there are at least ten things to do in the office today.  Petitions, client meetings, trips to the bank and the post office, answer the phone messages that came in over the weekend . . . the list goes on and on, and you’re not even in the office yet.

Of course, once 9am hits the world explodes.  The phones start ringing, staff members filter in with a variety of problems, and by lunch you feel as if you’ve been sitting at your desk for a month without a bathroom break.

You’re always putting out fires, but that’s the rule when you run your own firm, right?  Wrong.  You see, the fires erupt only when you’re not in control of your surroundings.  Sure, there will always be unexpected issues that arise.  But when you’re in control, you can handle the issues as they come up because you’ve got a plan in place for dealing with these sorts of things.

Control is attained only by having a plan, and a system for dealing with every facet of your practice.  How a client file flows through the office, where things get put, how phones get answered.  I’m not talking about some amorphous theory of picking up the phone when it rings, I”m talking about scripting out the entire dance.  Yes, the entire dance.

I call it a dance because, well, it is one.  For a business to operate properly, all players must move in perfect harmony at all times.  Fred and Ginger were never caught on film stepping on toes, were they?  So, too, must your business glide effortless from place to place on the dance floor.

We’ll chat more about this dance of organization, but for now spend a week tracking where the fires erupt.  We’ll work on those spots first, then work to the less mission-critical aspects of the business.

Giving Your Client A Better Experience

I’ve been working with a bunch of bankruptcy lawyers lately to help them re-work their web sites.  It’s very frustrating to hear one of my lawyer clients tell me that their site is excellent and needs only minor modifications when, in fact, the thing is a train wreck.
What, you ask, makes the site a train wreck?  Well, lots of things.  I won’t get into content in this post (though it’s the most important part of the web site); no, I’m talking about the user experience.  How easy is it to find the things your prospect wants to find, things like your name and phone number?  Does the site flow easily and intuitively, or does it take a lawyer to understand it all?  And is it written in a way that your prospects can readily understand?

I was reading Legal Ease recently, and came across this post about client online experiences.  Give it a read, think about it over the weekend, and take a hard look at your site.

Using Craigslist To Grow Your Business

Craigslist is a boon to legal marketers; it’s a terrific new-media version of the old classified ad listings. Free, free, free. And most people don’t realize you can post ads on Craigslist in HTML format; that means you can make ‘em really pretty, too.

Founded by a guy in his spare time and run out of his apartment until being purchased by eBay some years ago, Craigslist now boats over 55 million unique visitors per month (as of July 2009). This is a tremendous amount of traffic, and one that will pay off in marketing your firm if you cater to consumers.

I’ve been marketing my bankruptcy practice for a number of years with Craigslist, and the results have been mixed. But given the fact that it’s a $0 advertising medium it doesn’t take much to make money on Craiglist.

Why are you wasting your time serving motions?

OK, I know – you need to serve motions on all interested parties.  You have no choice, it’s required by law.  Unless it’s an ex parte motion, but we won’t go there.

I used to serve all of my motions.  Scan, file with the court, print out, copy a bazillion pages, staple pages, print envelopes, stuff envelopes, stamp envelopes, take to post office . . . it took forever!

You probably know this already, but it bears repeating.  In my office I’m a solo.  That means I’ve got nobody to help with all the details and administrative work.  Yup, I do it all on my own, from soup to nuts (and some would say I was a little nutty when I stripped my staff down to me alone).

So when I had to do a motion on one case it would take waaaaaay too long.  Excepting drafting time, I’d say it took me at least an hour to put it all together and get it out the door.  I could have been doing a bunch of other really important things during that hour (surfing the net, reading e-mail, playing Solitaire, listening to music . . . ) but instead I was stuck doing this trivial stuff.

Then I found the Grail.  The heavens parted, the light shone down upon me, and I was happy once again.  Now I never need to get my lazy butt out of my comfy chair to serve a motion.

It’s a service called (aptly enough) CertificateOfService.  This web service lets me upload my motion and let them handle the copying, stapling, stamping, sending, etc.  They claim to do all service within 24 hours, but it tends to get done a little faster than that.  And when it’s done, I get a handy-dandy certificate of service in my e-mail in PDF format, all ready for uploading to my court’s ECF system.

The cost?  A heck of a lot less than my time is worth.  And now I can get back to the important things in life – like mastering my Solitaire game!

Check out CertificateOfService by clicking this link.

Why Would A Bankruptcy Lawyer Need An Elevator Pitch?

First off, what the heck is an elevator pitch?  According to Wikipedia, it’s

the concise description of an idea in the time span of an elevator ride, or a few minutes. Typically used when referring to entrepreneurs trying to pitch an idea to a venture capitalist or top executives in order to receive funding.

“That’s nice,” you say.  “But I’m not pitching the idea of bankruptcy to venture capitalists.  Why am I even reading this?”

If you can’t think of a reason for an elevator pitch, you’re not thinking like a pro.  When you meet someone at a party and they ask what you do for a living, which of these two answers sounds better:

1.    I’m a bankruptcy lawyer

OR

2.    I help people work through their financial difficulties so they can build personal wealth and get a fresh start

Clearly, it’s the second answer.  The first one elicits a response such as, “Oh, OK,” whereas the second one gets, “Really?  Wow, I know a lot of people who are having some tough times.  Do you think you may be able to help?”

The underlying issue behind an elevator pitch is the fact that you need to be remember that you sell a solution, not a service.  Bankruptcy conjures images of people panhandling on breadlines, and it scares the wits out of people who need it most.  That goes for your callers, people who come to see you, and the public in general.

Remember the debate leading up to BAPCPA?  Debtors were either sad, poor people on the verge of losing their homes or they were dishonest, greedy misers looking to game the system.

Who the heck wants to be lumped with either group?

Your clients and prospects need to know that they’re hard-workers, they’re honest, they aren’t going to be poor forever.  They’re having some problems, but it isn’t the end of the world.  They need help getting back on their feet, they don’t need a hand out.

What’s YOUR elevator pitch?  Comment to this post and let’s hear what you’ve got to say!

Enhancing Windows With DM2

DM2 provides several Windows enhancements that I’m finding pretty handy. It gives you four virtual desktops, custom Open/Save dialog folder locations (which is so incredibly useful it’s worth the download for that alone), and the ability to minimize any window to the system tray. Also, right-click the minimize button to send any window to a floating, transparent icon that stays on top but doesn’t crowd your taskbar.

Download it for free here.

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