There has been some talk recently on the web about archiving emails in a law firm. While I agree that large firms may have the funds and the staff to do so. There are solutions for the small and solo firm. I have been using a great program called MailSteward.
MailSteward will archive all of your email in a database for easy retrieval. Click on the Archive button and MailSteward will go to work storing copies of all your email text, HTML, attachments, and raw source, into a relational database. MailSteward has a wealth of features for importing, tagging, saving, and exporting, including the ability to export your vital email information in a number of standard data formats.
I have mine set to do it everyday at 10:00 p.m. And, once it is setup, you don’t have to do anything. It works great too. Just yesterday I need to find an old email from a client. I simply went into MailSteward and did a search by the client’s name and presto, there in front of me were all of his emails for the last two years. Wonderful tool and great program.
I would give MailSteward 4 1/2 stars.
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Posted by Grant Griffiths: “There has been some talk recently on the web about archiving emails in a law firm.
One question: How do you deal with the archiving of email, and then having to go back and delete the mail that was archived. I sent a note to the author asking how this is done and he told me that I'd have to "find" all the mail that the tool archived and delete them myself.
How do you handle this?
TIA, Steve
That is actually how I do it. I do a mass delete in my Mail program and I know if I need anything I can search the archives and find it in MailSteward. I use it daily to find archived emails and it works great.